Urban Market Vendor Guidelines & Policies
Posted on June 2, 2017
VENDOR GUIDELINES AND POLICIES
All participants must provide the market manager(s) with a completed and filled application form. This can be done on the website. The necessary documents requested within the application may be requested upon acceptance to the desired market(s). All documents must be received and approved prior to requested date of participation (minimum of a 1 week notice is advised). Applications are encouraged to be completed online at www.PugetSoundProfessionals.com. Note: All applications are subject to an approval process, and any vendor wanting to set up at any particular market must apply and be accepted first.
Vendors are required to submit a complete list of all products they wish to sell with their application. Vendors must have pre-approval from Market Management before selling any product. Note: If vendors wish to add to their original list, they must notify the Market Manager for approval a minimum of one week before they wish to sell the product(s). Failure to notify Market Management about the introduction of new products may be subject to penalty.
Any producers of food products on agricultural lands, farms, and gardens are qualified vendors with or without a business license. Resellers of agriculture related products from agricultural lands, farms, and gardens are only qualified vendors once they have obtained a valid business license. Artists, makers, craft vendors, and other services are permitted to sell at certain markets with manager discretion pending an approved application.
“Producer” includes owners, proprietors, or tenants of agricultural lands, orchards, farms, and gardens whereon food products are grown, raised, or prepared for market.
No alcoholic beverages are to be sold by any vendor at the Farmers’ Market.
Vendors must have all necessary and relevant licensing and certification that is legally required to conduct business and sale of the particular product(s) sold.
MARKET TIMES AND HOURS
The Urban Market is 10:00 a.m. until 2:00 p.m. on the first Sunday of the Month beginning July 2, 2017 until October 1, 2017 (which may change seasonally). Vendors will be allowed to begin set-up 90 minutes before the market opens and must be set up by market opening. All displays must be removed and sales area clean within 90 minutes after the close of the market. Vendors must be ready to sell by the time the market opens, and must begin to pack by the time the market closes.
SET UP, BREAK DOWN, AND PARKING
Vendors are required to unload and park in designated areas only. Contact the market manager if you have questions about the designated areas. Vendors are not allowed to break down their displays or move vehicles into position before market closing without consent of market manager. At the end of the market, vendors are required to pack up first, bring vehicle to the closest parking space, and then begin loading.
Vendors are responsible for a secured 10 x 10 tent and table that to display products.
All vendor license, permits, guidelines/policies and $20.00 booth fee must be submitted 7 days prior to the market to the market manager. The market manager or coordinator will drop off a receipt to you at your booth. This will count as both your attendance slip and payment receipt.
Vendors with guaranteed space reservations may occupy their spaces upon arrival. Vendors may be given preferred assignment of a particular space once long-term attendance is established at the market.
If an incident occurs where a vendor is unable to make a showing at a particular market, it is important that the vendor notifies Market Management so that space changes can be made appropriately.
Vendors who do not keep a consistent attendance record at the markets may lose their preferred space assignment. Three consecutive weeks of absence from a particular market may result in the space being reassigned, as per the manager’s discretion.
Vendors must comply with all local, state, and federal laws. This includes any licensing requirements and any permits required by the Local (Pierce County) Health Department. Payment of all applicable taxes on taxable goods is the sole responsibility of the seller.
All samples must be provided in compliance with the regulations of the Local (Pierce County) Health Department regarding such matters. All vendors giving samples must also provide a waste container in a prominent place for public use. On-site trash receptacles are for customer use only. Trash may be disposed of in the large dumpsters on or near property; vendors are to check with the market manager as to those locations.
Puget Sound Professionals is not responsible for any loss or damage incurred by vendors.
All tables must be covered with tablecloths and all boxes and crates must be neatly stacked or hidden from view. All vendor equipment and displays are to be freestanding. Vendors must maintain their sales area in a neat and clean manner. The area must be left in clean and orderly condition.
Vendors must provide a waste container for all refuse and legally dispose of all waste. Refuse must be removed by the vendor from property and disposed of in a proper location.
Vendors are not allowed to bring pets to the Farmers’ Market. Vendors requiring assistance animals are exempt from this restriction.
Vendors shall conduct themselves in a manner that is courteous to other vendors, market personnel, and the public. Behavior or act, which is criminal, threatening, abusive, or harassing, shall cause the vendor to be expelled immediately from the market.
BOOTH SET-UP AND DISPLAY
No boxes or signs may extend into the common customer traffic areas. Vendors must supply their own booths or tables. Booths and tables must not be a hazard to the public or other vendors.
All items for sale must be clearly marked with their retail price. Prices may be posted on the product with an individual sign or pasted as a list of prices on a large sign or board. Bargaining with customers is permitted.
Vendors must remain in compliance with the above sections. Market Management reserves the right to deny a vendor’s application to prohibit anyone from selling at the market, or to prohibit any product from being sold at the market.
There will be no WIFI or electricity for vendors at the Urban Market.
Vendors are required to bring an appropriate amount of cash each day in order to facilitate the daily transactions needed to conduct business at the market. Market Management may be able to provide change for larger bills on a first come first serve basis. This is a courtesy to vendors.